CWPAB Board Meeting Minutes
CWPAB Meeting Minutes
January 3rd, 2011
Brian called the meeting to order. In honor of Danita’s birthday, we opened the meeting with a song with harmony. The minutes of the last meeting were approved unanimously and we moved on to the financial report.
We have some depth in the checking account with our checking sitting at $32,284.51 but we still need to be conservative.
In regards to the musical, we discussed the possibility of a mandatory parent meeting. This will help get more parents involved in the musical process. Brian expressed the need of a strong parent support group to help raising the funds as well as be there to support the musical. The musical may cause the booster to have a short fall to help cover the professional costs. The parent group working on advertisements as well as a fundraising attempt by the boosters would help cover the professional and overall budget of the musical. Once those funds are received, they need to be deposited into the booster account for ease of budget coverage. The advertising funds need to be funneled through the boosters. Casting will occur after Feb 24th and rehearsals shortly after that. The mandatory parent meeting will occur after that.
There is a concern with the apparel order over the last two years. The purposes of such sales are intended to show support for the program and NOT eat at our funds as a result of bounced checks and unpaid items. Brian wants to create a written policy to make this process more organized and honest. A draft created by Danita will be soon available for review and discussion.
CW PAB is now on Facebook which is moving slowly but surely with 38 likes and the website is back up and running.
Chad reported that the 7th and 8th grade concert went great! The brass group played at lunch for the middle school students which were enjoyed. This month is the HS and 6th grade concert Jan 18th at 7pm. Todd and Chad are getting solo and ensemble apps in for Feb 4th. Florida trip includes 61 paying folks and three are inactive with a total of 64 participants. The price will raise 40.00 per person where as if we have 65 participants it will only increase by a few dollars. There will be a meeting 2-3 weeks before the trip with all final information. Chad has also been working to finalize the 8th grade Kings Island trip which MIGHT be April 28th which is a Saturday. There may be conflicts for student participating in more than just band.
Todd reported the choir concert on Dec 11 went very well with many different unique performances. The steel concert was on the 19th with a great crowd! The kids were nervous but survived while the adults rocked it out! This month presents rehearsals for madrigal with 27 auditioning actors and only 16 positions filled. He has financial support covered by the Spires family which is much appreciated! The biggest issue is the need for parents during the show to work hands on to make the event happen. Steel Combo performs Friday February 3rd in Worthington at the Multicultural Festival. Madrigal will be February 18th and 19th. Steel Band will also be performing Feb 26 at 11 am and 2 pm at Franklin Park Conservatory. Todd took a moment to thank Brian for all his hard work in making the piano a reality!! All agreed it was an amazing process!
Lauren reported that the “Shorts” brought in 109.04 in door donations and 140 cans with a full audience. Thanks to those who helped with the door and announcements, for Mr. Henderson who attended, Kim Miller-Smith for her hard creative work, and of course - the efforts of the kids. The choreographer is on board and will be working intensively with the kids to get them ready for the musical.
Market Day cut off is this Saturday to be picked up next Thursday. And the adventures of Queen Nyla and Chester Todd continue until another day…
Chad is working on setting up a meeting with Jim Voigt and Brian Decker to discuss the boosters supporting MS choir and MS musical with assistance in gathering funds for a much needed spotlight.
Denise has asked Molly Hinkle to chair the scholarship committee. Brian suggested asking Sue Hack to help then adjourned the meeting.
