Canal Winchester Performing Arts Boosters

CWPAB Board Meeting Minutes

Performing Arts Boosters Meeting

October 07, 2008

Attending:  Mike & Beth Webb, Todd Phillips, Denise Crist, Mike & Denise Finney,

Beth Long-Higgins, Judy Jewell, Michael Webb, Allyse Myer, Bill & Angie Barker, Chad McGee and Danita Jenkins

Mike Webb, President called the meeting to order

Meeting notes for September were distributed –

Motion for approval - Beth Long-Higgins

Seconded - Allyse Myer

TREASURER’S REPORT (presented by Beth Webb):

·       Concessions moving around funds to offset losses

·       Gross profits down approx $6k from last year

·       Two Varsity games remaining; hopefully good turnout

o      Couple games rescheduled

·       Classic did not net much (approx $1k)

o      $1900 in judges fees

o      Most bands came from greater distance

o      Gave a lot of lot of food away

·       Kroger cards not netting as in the past

·       Letters sent out for open balance fees

Mike called for approval of budget after change to move shells to uniform, then will approve

·         First motion to pass – Judy Jewell

·         Second motion by Beth Long-Higgins

CONCESSION\FOOD COMMITTEE REPORT (presented by Beth Long-Higgins):

·         Beth expressed concern for lack of volunteers

o        NEED:  volunteers for remaining home games

·         Smoothie machine being offered

·         Dippin Dots also offered to come 2/3 times per year – profit to band

o        Supplies – NEED: team leader

·         Budget issues need to be revisited 

WINCHESTER CLASSIC (presented by Denise Finney):

·         Pulled off; however, not a huge success

o        Large Homecoming weekend

o        Possibly moving time up one hour

·         Seven bands participated

·         34/200 t-shirts sold

MARKET DAY (presented by Nyla Phillips):

·         Nov Pie Bonus Month

o        Last year 255 pies sold – earned an extra $700 profit

§         Sales less than 250 = $1.75 profit / greater than 250 = $2.75

o        Last year used this as fund raiser for HS – asked Board to approve again

§         Judy Jewell motioned to approve \ Seconded by Allyse Myers

§         Forms to be sent out

STEEL BAND (presented by Todd Phillips):

·         Bi-Centennial event was successful

·         All groups doing quite well

·         MS Steel group started last week

·         Beth Long-Higgins assisting Todd

·         Dec 8^th steel drum concert

MISC (presented by Chad McGee):

·         Qualified very quickly for State –

·         Portsmouth Competition scored 262 – unheard of

·         Dec 16^th Concert @ new MS

o        6:00 pm 6^th – 7^th grade

o        7:30 pm – 8^th – HS

Mike called the meeting closed with no further business to discuss

Next meeting scheduled for November 11^th @ 7:30 pm