Performing Arts Booster Meeting
October 6, 2009
Minutes
Members Present: Mike Webb, Beth Long-Higgins, Beth Webb, Lauren Schell, Molly Hinkle, Todd Phillips, Chad McGee. Ann Bliven, Lauren Lanker, Dan Goodall.
Mike graciously waited for Molly to be ready, then began at 7:33 pm with introductions.
Director’s Report — Chad McGee
The band will perform at 8:00 pm at Kettering Fairmont High School, with awards at 10:15. The Word was distributed and emailed today and included a map. The Pumpkin Show is on Wednesday, October 21st, with the band leaving at 3:30 pm. We do not have a time for the contest at Tecumseh on October 24th yet, but it will be in the evening. The band is currently scheduled for 6:00 pm at state band contest at Dublin Coffman High School on October 31st. The indoor marching band contest will take place at 7:00 pm on Thursday, November 5th. That’s also Market Day (and middle school conferences).
The eighth grade band did a great job at the recent football game. The students were very excited.
Florida payments are coming in. The current estimate is 50-55 students who have turned-in deposits. The band will march in the Magic Kingdom March.
Chad would like to discontinue the brochure fundraiser with Market Day due to difficulties with the new rep. He will explore other fundraising options, including the possibility of a sub sale and/or a spaghetti dinner.
September Minutes
Beth Long-Higgins moved and Beth Webb seconded a motion that the minutes be approved. Passed unanimously.
Treasurer’s Report
Lauren shared reports from August and September. August included many payments. There will a $359 amount added to choir. There are two returned items, which will be reversed out of the deposits. There are still some outstanding band fees. Those must be taken care of before the Florida trip.
The September report includes amounts from Smoothie King. We’ve taken in about 58% of our yearly total, with only one home football game left. There are also 7 other home events scheduled, but some may be moved due to the condition of the field. Other questions about the report were discussed, including those line items that have exceeded the budgeted amounts.
We need to revisit the question of using booster funds to pay for band camp staff. Joyce Boyer and Chad need to be consulted on this matter.
Beth shared a report about concessions income and payments. We are currently just shy of $25,000. It’s hoped that we’ll end up close to the $32,000 that was budgeted. These include the five Smoothie King events (approx. $1150 so far).
Beth also compared the financial reports of last year’s Classic and this year’s rainy event. It looks like we made between $1600 and $1700 total.
Beth made it very clear that she will not be in charge of concessions next year.
Beth L-H (a real mover tonight!) moved and Dan seconded a motion to accept the treasurer’s report, which passed unanimously.
Director’s Report — Todd Phillips
Auditions were held for the Select Ensemble on the 24th. A total of 32 students auditioned and 20 were selected. This is the largest group ever, with 10 males and 10 females. Rehearsals have begun.
The fall choral concert will be held at 3:00 on Sunday, November 1st in the Oley Speaks auditorium. Mike will speak at this concert to encourage involvement in PAB.
There are 30 girls in the Freshman Women’s chorus. They’re working exceptionally well and Todd credited Cindy Murphy for their readiness. Symphonic Choir has 3 more boys than girls this year!
Middle school steel band starts with 23 students tomorrow (October 7th). Parents will take care of transportation for rehearsals again this year (a district bus was not available). Beth L-H will assist with this band.
Miami University is bringing Tom Miller to Ohio at the end of October. Tom is the steel director at the University of Denver and is a premier steel director and composer/arranger in the nation. He’ll do a clinic with our high school steel band for two hours on Wednesday, October 28th. The steel band currently rehearses only once each week due to marching band.
The adult steel band begins rehearsing on Sunday, October 11th, at 4:00. They’ll rehearse on Sundays through October, then will shift over to Saturdays. All are welcome!
There is an Improv contest on October 24th. There will be another one at the end of February.
Todd’s performing arts website can be found at web.me.com/cwpa.
Director’s Report — Lauren Lanker, High School Drama
Welcome to Lauren, who is a new English teacher at the high school! Todd introduced her to the group. She is a native of New York and has a Master’s degree in educational theater from NYU. Her bachelor’s degree is from Wheaton College in Illinois, where she minored in theater.
Lauren hopes to grow the community support for theater. She and Todd spoke with Lynn Landis this week, proposing a musical revue. They are considering Side by Side (Sondheim), Some Enchanted Evening (Rogers and Hammerstein), and a Gershwin revue. They pitched a $5,000 budget and feel supported by the administration. Auditions will be held the week of March 8th; rehearsals will take place between 5 and 8 pm; the show will be performed at 7:00 pm on April 30th and May 1st. The show will be chosen this week and will announce it through the Columbus Dispatch.
Lauren will need assistance with soliciting program advertisements and arranging for a concert version of the revue at Harvest Moon or other area locations as a fundraiser.
Speech Team Update
There are four high school students who are working with Mrs. Seitz to prepare for their first meet in mid-November. The PAB may want to consider adding this team to our “umbrella” in the future.
Market Day Update
Todd Phillips reported for Nyla. There are 57 orders for this Thursday’s sale. Nyla always needs volunteers! Six choir students will help this week. November includes the pie sale. Choir and band students will be asked to sell using the flyer. Brochures will come on Thursday. Pie deliveries will come with regular orders on November 5th. In the past there’s been a cash award for top sellers. Nyla requests that this be done again. The goal is the sale of 250 pies, which Todd says will make a metric “buttload” of money for the boosters. PAB will put pie order forms in the concession stand for the final events. Pies must be prepaid.
Next Meeting – Tuesday, November 3rd, 2009 at 7:30 pm in the Music Room
Lauren Schell moved and Beth Webb seconded a motion that the meeting be adjourned at 8:46 PM. Passed unanimously and people quickly departed, hoping it was no longer raining.
Respectfully submitted,
Molly Hinkle
CWPAB Secretary
.jpg "2007 Madrigal, Merry Wives of Windsor")
.jpg "2007 Madrigal, Merry Wives of Windsor")
.jpg "2007 Madrigal, Merry Wives of Windsor")
