CWPAB Board Meeting Minutes
Performing Arts Boosters Meeting
October 07, 2008
Attending: Mike & Beth Webb, Todd Phillips, Denise Crist, Mike & Denise Finney,
Beth Long-Higgins, Judy Jewell, Michael Webb, Allyse Myer, Bill & Angie Barker, Chad McGee and Danita Jenkins
Mike Webb, President called the meeting to order
Meeting notes for September were distributed –
Motion for approval - Beth Long-Higgins
Seconded - Allyse Myer
TREASURER’S REPORT (presented by Beth Webb):
· Concessions moving around funds to offset losses
· Gross profits down approx $6k from last year
· Two Varsity games remaining; hopefully good turnout
o Couple games rescheduled
· Classic did not net much (approx $1k)
o $1900 in judges fees
o Most bands came from greater distance
o Gave a lot of lot of food away
· Kroger cards not netting as in the past
· Letters sent out for open balance fees
Mike called for approval of budget after change to move shells to uniform, then will approve
· First motion to pass – Judy Jewell
· Second motion by Beth Long-Higgins
CONCESSION\FOOD COMMITTEE REPORT (presented by Beth Long-Higgins):
· Beth expressed concern for lack of volunteers
o NEED: volunteers for remaining home games
· Smoothie machine being offered
· Dippin Dots also offered to come 2/3 times per year – profit to band
o Supplies – NEED: team leader
· Budget issues need to be revisited
WINCHESTER CLASSIC (presented by Denise Finney):
· Pulled off; however, not a huge success
o Large Homecoming weekend
o Possibly moving time up one hour
· Seven bands participated
· 34/200 t-shirts sold
MARKET DAY (presented by Nyla Phillips):
· Nov Pie Bonus Month
o Last year 255 pies sold – earned an extra $700 profit
§ Sales less than 250 = $1.75 profit / greater than 250 = $2.75
o Last year used this as fund raiser for HS – asked Board to approve again
§ Judy Jewell motioned to approve \ Seconded by Allyse Myers
§ Forms to be sent out
STEEL BAND (presented by Todd Phillips):
· Bi-Centennial event was successful
· All groups doing quite well
· MS Steel group started last week
· Beth Long-Higgins assisting Todd
· Dec 8th steel drum concert
MISC (presented by Chad McGee):
· Qualified very quickly for State –
· Portsmouth Competition scored 262 – unheard of
· Dec 16th Concert @ new MS
o 6:00 pm 6th – 7th grade
o 7:30 pm – 8th – HS
Mike called the meeting closed with no further business to discuss
Next meeting scheduled for November 11th @ 7:30 pm