Prior to this PAB meeting, Chad McGee held an orientation meeting for incoming marching band members and parents. Approximately 30 parents and students were in attendance. Chad spoke about various items in the marching band packet, which were previously distributed to students at both the middle school and the high school. Details about forms, fees, and schedules were shared. A form was shared that allows parents to sign-up for various volunteer positions with the marching band.
Following Chad’s presentation, Beth Long-Higgins shared information about the Performing Arts Booster organization.
All parents were invited – encouraged – coerced to volunteer in the concession stand! Many opportunities exist and everyone is needed! Concessions are the biggest fundraiser for the boosters, which support all performing arts programs in the middle school and high school.
Kathy Sperling spoke about uniforms, including the need for laundry and fitting/altering volunteers. She also requested help on Friday nights and competition Saturdays in the uniform room, which is upstairs above the music room. Kathy has a sign-up sheet for volunteers. The need for LONG socks with uniforms was discussed (Hanes crew-length socks will work). Students will need plain, light-colored shorts and sweat pants to wear under their uniforms. White shirts with sleeves are required under the uniforms. Under Armor shirts are great for this purpose.
For band camp, it is suggested that students have extra socks, water bottles (not pop!), and snacks (just ask Mooch!). Parents are asked to come into the music room and check that all forms are complete before dropping kids off to depart for band camp in late July.
Lauren shared the need for checks (not cash) for payment of fees and invited parents to contact her with any questions or concerns. Please include the student’s name and purpose of the check (e.g., shirt & shorts or band camp) on the memo line of the check.
Parents were invited to participate in the Market Day fundraiser, as well. Please watch for forms and/or check online to order.
Booster Meeting
Members Present: Beth & Mike Webb, Lauren Schell, Denise Crist, Dan Goodall, Brian Decker, Allyse Myers, Jewel Barber, Kathy Sperling, Tom Stanley, Molly Hinkle, and Chad McGee.
Mike called the meeting to order at 8:08 pm. The agenda was adopted.
May 4th Meeting Minutes
Lauren moved and Allyse seconded a motion to approve the minutes. The May 4th meeting minutes were accepted.
Treasurer’s Report — Lauren Schell
There was no new financial support due to the quick turn-around between meetings. There are a few things to straighten-out with the finances, including the cut-off between this fiscal year and next year. Lauren is making sure that the adjustments made by Irene with the taxes carry-through to our financial records. Taxes for 2008-09 were paid; we still need to file for the current fiscal year by December 15th. Mike suggested that this be filed before September, when the busy marching band season begins.
We still need to do something for Irene to thank her for her time and effort in working through the tax situation.
Director’s Report — Chad McGee
The spring concert will take place at the middle school on Thursday, May 27th. This begins at 6:00 (5th/6th), continues at 7:00 (7th/8th), and finishes with the high school band, which will take the stage at 8:00.
The band will play at Union Grove cemetery on May 31st. Students should arrive at the cemetery at 10:00. The service will begin at 10:30 and last until 11:15.
For graduation on June 6th, students should report to the music room at 1:20. Graduation begins at 2:00 and ends at 3:15.
Chad thanked the boosters for their continue support, but he didn’t cry.
Director’s Report — Todd Phillips
Todd was recording and was unable to attend the meeting. Please see the May 4th meeting minutes for dates.
Market Day Update
Chad reported for Nyla, Resolution was reached with the customer whose order and cash was lost in transit recently. The customer was very pleased with our solution and thanked the boosters.
Nyla thanked her many helpers this year. THANKS TO ALL!
Last sale pick-up is June 10th with an online cut-off at midnight on June 5th.
Stadium Project Update
Pledges for 90% of the project have been received. The committee has approached several banks about the loan, but the outcome has not been determined. The project is moving forward and pledges will continue to be accepted.
Scholarship Update
Mike, Dave, and Denise met to discuss the parameters for funding and awarding scholarships. They reread the notices sent out to students, as well as the applications. They’ve decided to honor the scholarship for all applicants this year (5 majors and 3 minors for a total of $3,000). Next year’s budget will reflect this amount. Recipients must declare the major/minor, be accepted by the school, and forward a letter to the PAB by June 1st, 2011, in order to receive the scholarship.
For next year, parameters and funding will be reviewed and clarified before distributing applications to students. A rubric or list of criteria for recipients and for judging applications will be developed, as well. Denise has notes about this and will sit on the committee again next year. She’ll put some of this together during the summer and will present some ideas/scenarios to the boosters in the fall.
These scholarships will be presented on Thursday at the band concert. The students who are not band members will be invited to attend the concert to accept their scholarships. Dave is writing letters/certificates and Mike will present these at the concert.
New Business
Brian requested that we create a directory that lists the core group of active boosters with contact information and roles in the organization (e.g., uniforms, concessions, Winchester Classic, scholarship subcommittee). Much of this information is available on the PAB website, but it was agreed that this would be helpful information to compile and distribute. Chad will help create this information and give it to Brian.
New officers requested that the former officers and directors meet with the new officers to discuss and establish roles and budgets. July is the best month for Chad. This will take place on Tuesday, July 20th, at the Long-Higgins group home at 7:00 pm.
Lauren will need to go to the bank (Fairfield National in Kroger) to get new signature cards for all officers except the secretary (whew!).
Many thanks are offered to Mike, Beth, and Beth for their dedication and hard work throughout the years as officers of the PAB. You will be missed!
Next Meeting – Thursday, August 5th, at 7:30 pm, followed by the marching band performance for parents at 8:20 (weather permitting!).
